Drivers

# Add and manage drivers

Create driver records with license, ADR, languages and contact details, pair them with vehicles and keep the list current.

Updated October 4, 2026

**Who can do this:** Access to drivers (the chauffeur permission) in your role. The Cost section needs the financial feature.

Every driver you plan needs a driver record. The record holds personal details, driving license and ADR data, languages and contact details. In the web app drivers are often called **Chauffeur**.

## Open the driver list

1. Open the side menu (☰, top right).
2. Choose **Drivers**. The list shows each driver's **Name**, **Type** and creation date.
3. Type in the search field to find a driver.
4. Use the filters, for example on **Type**, on availability in a date range, or on **Driver status**.
5. Click a row to open the driver.

You can add columns such as **Nationality** and **Date of birth**, sort and download the list. See [Filters and tables](/en-us/help/filters-and-tables).

## Create a driver

1. In the driver list, click **\+ Create chauffeur**.
2. Optionally click **Choose a picture** to add a photo.
3. Enter the **First Name** and **Last name**. Both are required.
4. Choose the type in **Select chauffeur type**: **Driver**, **Captain** or **Pilot**.
5. Enter the **Nationality**, **Birthplace** and **Date of birth**.
6. Turn on **Drivers license** and fill in the license number, validity dates, country of issue and issuing authority.
7. If the driver may carry dangerous goods, turn on **ADR** and enter the **ADR Number** and its validity dates.
8. Select the driver's **Languages** and add **Contact details** such as a phone number.
9. Turn on **Operational** and click **Save**.

## Other fields

| Field                              | Use                                                                                              |
| ---------------------------------- | ------------------------------------------------------------------------------------------------ |
| **Upcoming weekend break (hours)** | The number of hours of the driver's next weekly rest.                                            |
| **Select favorite vehicle**        | The vehicle this driver usually drives.                                                          |
| **Select on-board computer**       | A mobile board computer used by this driver. See [Board computers](/en-us/help/board-computers). |
| **Cost**                           | Cost modules, such as an hourly wage, used in trip costs. Only with the financial feature.       |

## The driver detail view

The first tab shows the driver's details, remaining driving and rest times, the **Driver activity timeline**, notes and contact details. Other tabs: **Bans**, **Complaints**, **Driver reviews**, **Service Cards**, **Certificates**, and, depending on your features, **Driving style** and **To do's**. Click the pencil icon (✎) to edit.

## Actions on the list

Each row has **Edit** and **Remove** links. Right-click a row for more:

* **Attach to vehicle**: pair the driver with a vehicle now, or choose **Schedule for later**. If the driver is unavailable at that time, Transportial warns you first.
* **Set availability**: open the bulk availability planner. See [Plan driver availability](/en-us/help/driver-activities).
* **Create driver review**: see [Review drivers](/en-us/help/driver-reviews).

Tick several drivers to **Set operational**, **Set inactive** or **Remove** them together.

Removing a driver cannot be undone. Drivers from a capacity contract cannot be removed. Set a driver inactive if they leave but you want to keep their history.

## Next steps

Give the driver access to the driver app: [Invite a driver to OpenMove](/en-us/help/invite-driver-to-openmove).

## Related articles

* [Invite a driver to OpenMove](/en-us/help/invite-driver-to-openmove)
* [Plan driver availability](/en-us/help/driver-activities)
* [Record driver licenses and certificates](/en-us/help/driver-certificates)
* [Assign a vehicle, driver and equipment](/en-us/help/assign-vehicle-and-driver)

## Still need help?

Our support team is happy to answer any question about Transportial.

[Contact support](/en-us/contact)[Report an issue](/en-us/report-issue)

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Canonical page: https://transportial.com/en-us/help/chauffeurs