Trips

# Forward a trip to a partner

Subcontract a trip to a carrier under a capacity contract, agree a spot quote and send them the booking.

Updated October 4, 2026

**Who can do this:** The capacity (subcontracting) feature.

When a carrier drives part of your work, you plan it as a **Forwarded** trip. Instead of your own vehicle, you choose the carrier's capacity contract. Transportial creates a booking for the carrier, sends it when you confirm, and tracks the carrier's cost on the trip.

## Before you start

* Set up a capacity contract with the carrier, including how bookings are sent to them. See [Capacity contracts](/en-us/help/capacity-contracts).
* The contract's communication method decides how the carrier receives the booking: **Integration**, **Message Automation** or **PDF Download**.

## Create a forwarded trip

1. Open the side menu (☰) and choose **New trip**.
2. Click the **Forwarded** tab.
3. Enter a **Name** and the **Start date & time**.
4. Choose the carrier's contract in **Select capacity contract**.
5. To agree a one-off price, switch **Spot Quote** on and enter the quote lines (quantity, price and VAT rate).
6. Fill in the transport details asked for the contract's modality, such as the **Booking number** for road or the bill of lading number for sea.
7. Select the shipments the carrier transports.
8. Click **Save**. Calculating the route is optional for forwarded trips.

The trip gets the type **Forwarded** and a booking. A placeholder vehicle for the carrier is put on the trip, so it appears on your boards. The **Booking** tab shows the booking type, number, business, references, modality, the route and the costs.

If a vehicle in your fleet belongs to a carrier and has a capacity contract, every trip you plan on it becomes forwarded automatically.

## Send the booking

1. Open the forwarded trip.
2. Click **Confirm**. The booking is sent to the carrier by the contract's communication method.
3. For **PDF Download**, click the **Download PDF** icon in the header.
4. Choose the language in **Select a language**. It defaults to the carrier's preferred language.
5. Click **Download standard PDF**, or the template button if the contract has its own document template.
6. Send the PDF to the carrier.

If you cancel the trip later, the carrier booking is canceled and sent again with that status.

## Let the carrier report progress

* Click **Share execution view** and send the link to the carrier's driver, so they can register stops and upload documents. See [Send a trip to the driver](/en-us/help/send-trip-to-board-computer).
* Or click **Share** to give the carrier a read-only view.

Not sure who should do the job? Put the shipment on the marketplace and let carriers bid. See [Publish a tender](/en-us/help/publish-a-tender).

## Related articles

* [Set up capacity contracts with carriers](/en-us/help/capacity-contracts)
* [Create a trip](/en-us/help/create-a-trip)
* [Trip costs and revenue](/en-us/help/trip-costs-and-revenue)
* [Publish a tender](/en-us/help/publish-a-tender)

## Still need help?

Our support team is happy to answer any question about Transportial.

[Contact support](/en-us/contact)[Report an issue](/en-us/report-issue)

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Canonical page: https://transportial.com/en-us/help/forward-trip-to-partner