Trips

# Trip costs and revenue

See the expected cost and turnover of a trip, add cost elements and read the trip ledger.

Updated October 4, 2026

**Who can do this:** The ledger permission to see amounts. Cost elements need the financial feature.

Every trip keeps track of what it is expected to cost and earn. You see the totals in the trip panel and the details in the trip's ledger. When the trip is driven, expected amounts become actual ones and end-of-trip invoicing can run.

## Where you see the numbers

* **Information** tab: **Trip expected turnover** and **Trip expected costs**.
* **Ledger** tab: the **Costs overview** and the ledger entries.
* The trip form: after **Calculate route**, the **Costs overview** shows the route costs.

## Where costs come from

| Source                    | Examples                                                                                             |
| ------------------------- | ---------------------------------------------------------------------------------------------------- |
| Route costs               | **Fuel**, **Toll** (per country), **Working time** and **Distance cost**, calculated with the route. |
| Cost elements on the trip | A ferry ticket, parking or a waiting fee you add yourself.                                           |
| Resource pricing          | Rates set on the vehicle, the drivers and the transport equipment.                                   |
| Location costs            | Costs set on the addresses of the stops.                                                             |
| Carrier costs             | For forwarded trips: the spot quote, or else the pricing of the capacity contract.                   |

Revenue comes from the transport orders whose shipments the trip carries, and from any customer pricing your platform has set up for trips or vehicles. See [Pricing](/en-us/help/pricing).

## Add a cost element

1. Open the trip and click **Edit** (✎).
2. Scroll to **Cost elements**.
3. Click **\+ Add cost element**.
4. Choose the pricing category in **Select pricing category**, choose the business it is paid to, and enter the amount.
5. Optionally click **\+ Add comment** to add a description.
6. Click **Save**.

## Read the ledger

1. Open the trip and click the **Ledger** tab.
2. Check the **Costs overview**: every cost line with its amount, and the total.
3. In the ledger table, switch between **By Category**, **By Business** and **Combined**.
4. Compare **Expected Revenue** and **Expected Cost** with **Actual Revenue** and **Actual Cost**, and read the **Result**.

## When the trip is completed

When a trip reaches **Completed**, pricing set to invoice at the end of a trip creates invoices for the customers of the orders on it. With planner completion turned on, this happens when you click **Complete trip**. See [Invoices](/en-us/help/invoices).

Canceling a trip removes its expected costs and revenue from the ledger.

## Related articles

* [Prices, costs and invoices of a transport order](/en-us/help/transport-order-financials)
* [Set up price configurations](/en-us/help/pricing)
* [Create, send and follow up invoices](/en-us/help/invoices)
* [Forward a trip to a partner](/en-us/help/forward-trip-to-partner)

## Still need help?

Our support team is happy to answer any question about Transportial.

[Contact support](/en-us/contact)[Report an issue](/en-us/report-issue)

---
Canonical page: https://transportial.com/en-us/help/trip-costs-and-revenue