Pricing categories and cost elements
Group revenue and costs into pricing categories with ledger codes, and add one-off costs to locations, orders and trips as cost elements.
Updated 5 October 2026
A pricing category groups money by kind, such as "Freight", "Waiting time", "Toll" or "Fuel surcharge". Every price module, quote line and invoice line has a category. The category carries the ledger codes that are used when invoices go to your accounting package, and decides whether the amount counts as trip revenue.
Create a pricing category
- Open the side menu (☰) and choose Settings.
- Open the Variables tab.
- Go to the Pricing Category section.
- Enter the Name.
- Enter the Credit code (the revenue ledger account, for example 8000) and the Debit code (the cost ledger account, for example 4000).
- Optional: enter a Default value.
- Switch on Enabled so the category can be chosen.
- Leave Trip revenue on if amounts in this category count as revenue of a trip. Switch it off for pass-through items you do not want in trip revenue.
- Click Create.
The table below the form lists all categories with their codes, Default value, Enabled and Trip revenue. Filter it on Enabled or search by name.
Edit or remove a category
- Find the category in the table, or search for it.
- Click Edit on the row. The values move into the form at the top.
- Change them and click Update, or click Cancel.
- To delete a category, click Remove on the row.
Disable a category instead of removing it once it has been used. Disabled categories disappear from the selection lists, while existing lines keep their category.
Add cost elements
A cost element is a single amount in a pricing category, for example a terminal fee at a location or an extra handling charge on an order. You add them in the Cost elements section of a location, and in the financial section of a transport order or trip.
- Open the form of the location, order or trip.
- Go to Cost elements and click + Add cost element.
- Choose the category in Select pricing category.
- Choose the business the cost relates to, if any.
- Enter the amount.
- Optional: click + Add comment and add a description.
- Click Save on the form.
A Price elements module bills the cost elements of one category that it finds on the trip, its consignments and the locations it visits. See Price modules explained.
A cost element marked Managed by trip spot-quote is part of the spot quote of a forwarded trip. You change it there, not on the transport order.