Add and manage vehicles

Vehicles are the trucks, vans, vessels and other units that carry out your trips. Every vehicle you add can be planned on the plan board and the planner, paired with drivers and equipment, and linked to a board computer.

Open the vehicle list

1. Open the side menu (☰, top right).
2. Choose Vehicles. The list shows your vehicles with their name, type, license plate, operational state and last change.
3. Type in the search field to find a vehicle by name, license plate or other details.
4. Click a row to open the vehicle.

Use the filter bar to narrow the list, for example to vehicles Without driver, with a Trip planned in period or with No trip planned in period. You can add columns such as VIN, Fleet number, Maximum Weight or Load meters, and download the list. See Filters and tables.

Create a vehicle

1. In the vehicle list, click + Create vehicle.
2. Optionally click Choose a picture to upload a photo.
3. Enter a Name, for example the internal truck number.
4. Choose the Vehicle type, Fueltype and Emission standard. These three fields are required.
5. Enter the License Plate. Click Fetch data from vehicle registry to fill in data from the national registry, when your platform has a registry integration for that country.
6. Fill in Dimensions & capacity: outer and load dimensions, Maximum Weight and Empty weight.
7. Under Axles, click + Add axle for each axle and set Drive axle, Lift axle, Axle load and Technical axle load where they apply.
8. Turn on Operational if the vehicle can be planned right away.
9. Click Save.

Fields worth knowing

Field	What it does
Vehicle type	A standard list, or your platform's own vehicle types when an administrator has set them up (see Types and attributes).
Fuel capacity	Tank or battery size. Fuel transactions larger than this are flagged.
Load meters	Loading length available for goods, in ldm.
Maximum number of linked vehicles	How many trailers or other means of transport can be connected at the same time.
Is of	The company the vehicle belongs to, for example a subcontractor.
Select on-board computer	The board computer installed in the vehicle. See Board computers.
Notes	Free notes for planners.
Cost	Cost modules used to calculate trip costs. Only shown with the financial feature.

Edit, pair and remove

Each row has Edit and Remove links. Right-click a row for more actions:

• Pair driver and Connect means of transport link a driver or trailer to the vehicle.
• Plan starts a new trip for this vehicle.
• Switch / add to fleet puts the vehicle in a fleet slot (see Fleets).
• Add to vehicle group adds it to a group (see Vehicle groups).

To change several vehicles at once, tick their check boxes and choose Set operational, Set inactive or Remove.

Next steps

See View a vehicle's trips, map and activity and Assign a vehicle and driver.